Here’s a great way to vividly demonstrate to yourself and colleagues the simplest and most intrinsic value a user gets from cloud computing.

You’ve Completed a Document.  Now what?

Stop to think about what you do every time you complete a document.

  • You may open up File Manager, find the document, and email it to a colleague or a customer.
  • You may open up File Manager, find the document, and upload the document to another drive or even a cloud service.
  • You could print the document before saving and mail the print to someone or present it to someone.

The point is that you will save the document and then, in some fashion or other, share the document.

Where do you save documents?

With the proliferation of tablets, mini-tablets, phablets, and smartphones we’re moving to a time when users will be carrying around less and less storage capacity.  As laptops give way to Ultrabooks with smaller, thinner, faster, more expensive solid state drives (SSD), again users will have less capacity to store documents locally.

Beyond that, many companies don’t want users storing their work on a local drive where nobody else can get to it.  Concerns surround the survival of those assets even if the user leaves the company’s employ, and the survival of the documents in the event of damage to the user device.  People have been forgetting to back up their own hard-drives since the first IBM PC rolled off the line.

The Cloud as Default Storage

Since Microsoft Office 2010, users have been able to save directly to the cloud.  Now, users can have a specific OneDrive folder set as the default location to which documents are stored, so whenever they save a document the Save Dialogue is open to OneDrive.  In many companies, network administrators may choose to “lock down” this default either through policy or configuration, making it impossible for users to save to anywhere but OneDrive.

Automatic Back-Up

Documents saved to OneDrive are automatically replicated across multiple data centers, precluding the possibility of documents being lost or destroyed due to physical disasters.

Simplified Sharing

One major advantage of saving directly to OneDrive is that it becomes simple and less burdensome to share documents.  Emailing documents back and forth creates a growing risk of version control problems that could be very costly to rectify later down the road as multiple versions of the same document are being circulated.  Many email systems will not allow the sending of very large documents.

By saving directly to OneDrive, rights can be assigned easily allowing users to open, edit, or just read documents by simply emailing a link to them.  Teams may all save their documents to a shared repository from which they can readily collaborate on the development of documents.

Your OneDrive CloudStrategy

Talk to CloudStrategies about how to derive significantly more value from OneDrive and OneDrive for Business.  Our experts routinely configure OneDrive solutions that take fullest advantage of all the new functionalities, and will work with you to design and deploy solutions to fit your specific needs.

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